Frequently Asked Wedding Questions

Booking & Payments

When is our date confirmed and exclusively ours?
Your date is secured and exclusive to you once the deposit is paid. Until then, it is not reserved. Once booked, no other events will take place at the same time.

What are your payment terms?
A 25% non refundable deposit is required to confirm your booking. The remaining balance is due eight weeks before your event. There is a bond payable and returned within 7 days if there are no incidents or damages.

What is your change of date and cancellation policy?
We understand that plans can change. Please refer to our full terms and conditions on our website for details.

Venue & Inclusions

Do you offer an all-inclusive wedding package?

If you’d like a fully coordinated wedding, we can include your preferred vendors in your Rothwood quote and take care of the logistics for you.
Or you’re free to book your own vendors. It’s all about giving you the choice to create your day, your way.

Do you provide wedding furniture?
Yes, we offer a variety of wedding furniture and décor. Depending on your package, certain pieces are included. Please enquire for a complete list.

Do we need to hire lighting?
No, festoon and fairy lighting is included with your venue hire.

Do we need to hire a marquee?
No, we have a permanent marquee with an integrated dance floor.

What is your venue capacity?
100 guests. This includes the couple and their guests but does not include vendors or staff.

Is there a minimum guest requirement?
A minimum of two people is required to serve as witnesses, along with a registered celebrant for a registered wedding ceremony. However, there a no minimum numbers otherwise. Choose the experience by how you want your wedding to feel - not by how many people you think you need to invite.

Food & Drinks

Do you offer drinks packages? (BYO info)
We are a BYO venue, the booking client supplies all the alcohol for the function, and it must be served by Rothwood’s RSA-trained bar staff. We’re happy to offer guidance on alcohol quantities and sources.

Do you offer a food package?
Rothwood is a BYO venue for food and can assist with recommending and coordinating caterers.

How involved is the Rothwood wedding coordinator?

Your Rothwood coordinator works with you through a detailed planning process covering the flow of your wedding, layout, timeline, supplier access, food and drink service, wet-weather arrangements and the practical details before, during and after the celebration. We also provide personalised supplier recommendations based on your style, priorities and budget. Supplier contracts, payments, menus and dietary arrangements remain directly between you and your chosen suppliers unless they are expressly included in your Rothwood quote.

Décor & Styling

Can we bring in our own décor?
Yes. You are welcome to personalise the space with décor that reflects your style. You may set everything up yourself, or if you prefer, our team can take care of the setup. This simply needs to be arranged and quoted during your set up meeting, with the agreed cost on the final invoice.

Do we have to invite the number of guests included in an experience?

Not at all. The guest number shown with each experience is the allowance included in its starting price, not a required guest list. Many couples choose a Bespoke or Exclusive wedding with a beautifully intimate group. You can celebrate with fewer guests, or increase your guest list subject to Rothwood’s approved capacity and the applicable additional guest charge.

Accommodation

Is accommodation available on-site?
Yes. Our 1920s Homestead accommodates up to 10 guests.